Our workflow
Creating an initial file for new clients
After taking over the accounting of a new client, there is a lot of information for us to collect. To ensure a smooth transition, we have adapted a process that has proven to be the best, because it is both quick and thorough.
- Taking over of company master data
Entering of complete company master data including operating facilities - Taking over of personnel master data
Entering of complete personnel master data - Taking over of wage types
Wage types and wage type catalogs - Taking over of health insurances
Entering of company-specific health insurances together with bank details and forms of payment - Taking over ELSTAM
Set-up ELSTER connection, preparation for electronic data transfer - Taking over values carried forward
Taking over values carried forward for social security and taxes - Taking over of individual account systems including cost accounting
- Set-up payment transactions
Determination of payment messaging data for all payment sectors - Set-up trade association
Membership number of trade associations, risk pay scales and hazard classes
When all is said and done…
We take extra precautions to make sure everything was processed accordingly. This is part of our quality assurance – all entries are double checked to make sure everything is A-ok.
We also check back with you to determine contact persons. They will be able to give direct instructions and informations. This is an important step, as it allows for a steady and reliable flow of information.
We also check back with you to determine contact persons. They will be able to give direct instructions and informations. This is an important step, as it allows for a steady and reliable flow of information.
This marks the end of our initial processing of client information and allows us to transition to providing our monthly recurring services.
Monthly recurring services
Find below a detailed description of our monthly recurring services that are necessary in scope of providing reliable payroll accounting.
- Management
Supervision of monthly accounting days, precautionary email reminder, independent, personal address of the partners at our client - Staff changes
Registration of monthly staff changes, entry, resignation, break etc. - Time recording
Takeover of results of adjusted internal time recording in electronic system - Payroll accounting
Preparation of current monthly wage and salary accountings including all related data
- Corrections
Preparation of all corrections for preceding months – if required – in the course of the current monthly run - Tax
Preparation and electronic transmission of income tax notification, examination of processing logs of receiving office, correction of noticeable responses Health insurances
Preparation of all reports for social security, electronic transmission of all reports, correction of noticeable notification reasons,
Clarification of health insurer’s questions in direct contact, calculation of anticipated contributions owed to social security - Payment transactions
Payment overview, electronic payment transactions with fax confirmation to your bank, data files in SEPA format for online banking, paychex payment service (if agreed) - Accounting
Preparation of accounting vouchers for transfer to financial accounting in hardcopy form or standardized electronic import format - Printout / enveloping / mailing
Printout and enveloping of all documents, payslips enveloped for employees and open for employer, mailing on time with proof of delivery, direct mailing of documents to employees, if required - Filing
Electronic filing of payroll results, evaluations, transmission reports, inspection reports and copies of certificates
Statements and Certificates
We provide all the necessary statements and certificates within 72 hours after receipt of information. Of course, we also report all information to the regional authorities and federal offices. If required, even for periods prior to our accounting takeover!
- Partial retirement
Filing of applications on payment in accordance with German Partial Retirement Act - Ad hoc evaluations
If required, preparation of ad hoc evaluations with self-developed report generator, possibility for regular repetition of reliable reports - Company audits
Support for company audits, transmission of audit documentation for securing audit success
Fiscal year change operations
- Trade association
Preparation of employee lists, remuneration lists and time sheets for the annual reporting to trade associations - Handicapped persons report
Reporting for calculation of surcharge for non-employment of handicapped persons, status check for capacities of handicapped persons of staff - holiday / absences / overtime provisions
- Filing
Electronic filing of accounting results and evaluations, transmission reports, audit reports and copies of certificates electronically in data center, if required on DVD
ABOUT US
Your advantages
When it comes to your payrolls, you need the best.
Utmost safety
Using our software we always comply with the current legal requirements. We guarantee proper accounting procedures in all aspects and the completely safe filing of your data in the data center is ensured.
More time
You don’t need to acquire complex expertise. We relieve you from routine work, such as dispatch of gross/net-accountings to your employees. As a result you can use your time for important corporate tasks or you just have some time for yourself.
Individual payroll service
At any time you have an expert at your side for all questions concerning payroll accounting. You are always well advised, e.g. how you can increase wages with as few additional contributions as possible. For legal and tariff changes we recommend which steps you must take.
Transparent costs
Only services actually required are charged. Accordingly, you can calculate your expenses for payroll accounting precisely.
Service from a single source
We know you and you know us – this is the foundation for services in high quality and in timely manner.
Peace of mind
You can always rest assured that your payrolls will be handled timely and without issues.
Our Experience,
Skills & Expertise.
Your Profit.
Relieve your company from the effort of payroll accounting for your wages and salaries accounting.